Time Management & Prioritization

Time Management & Prioritization

Oaga Art Resort, Maldives | April 9, 2025
Facilitated by Nick Jonsson & Dona Amelia

On April 9, 2025, we returned to Oaga Art Resort for Session 2 of our leadership series—this time focusing on a vital and often overlooked theme:

How do we protect our time and energy—so we can lead with clarity, purpose, and impact?

Led by Nick Jonsson, Certified Master Coach and bestselling author, alongside Dona Amelia, this immersive session went far beyond calendars and to-do lists. It gave leaders the tools—and the permission—to step out of reactivity and into strategic, purpose-driven leadership.

🎯 The Theme: Time = Leadership Power

Nick opened the session with a provocative question:
👉 “What’s been your biggest time challenge recently?”

From there, we zoomed out to the big picture.
Time is not just a resource—it’s our leadership currency.
Where we spend it reflects what we value.

💡 Why It Mattered

In today’s fast-paced environment, most leaders are overwhelmed not because they’re unmotivated—but because they’re overcommitted.

“Today is not about doing more. It’s about doing what matters most.”
– Nick Jonsson

This session offered a powerful reset. As one participant shared:

“The best session I had so far.”

🔸 What We Explored

✅ Spot the Time Traps

We began with awareness: what’s silently draining your focus and energy?
Participants identified common time traps like:

• Constant interruptions

• Multitasking

• People-pleasing

• Perfectionism

• Avoiding difficult tasks

Nick posed a reflective question:

“How much of your time last week was intentional—and how much was spent reacting?”

This led to some eye-opening conversations—and honest commitments to change.

🧠 Tools to Prioritize What Matters

🧭 The Eisenhower Matrix

Learn to separate what’s urgent from what’s truly important—so you stop firefighting and start leading.

📊 The 80/20 Rule

We focused on the vital few:

• 20% of actions = 80% of outcomes

• 20% of clients = 80% of results

• 20% of decisions = 80% of momentum

“What’s in your 20%? What would change everything if done consistently?”

🐸 Eat That Frog

Nick shared his personal philosophy:

“I used to make this book mandatory for all new staff—and I still buy copies today, including one for my son.”

The takeaway?
Your “frog” is your most important, most avoided task. Do it first.
Get it done. Free your mind.

One participant reflected:

“Very insightful and covered key skills. Actionable feedback for growth. Highly recommend!”

🗓️ Plan Like a Pro

🕒 The Weekly CEO Hour

One sacred hour each week to zoom out, reset, and realign:

• What worked last week?

• What matters most this week?

• What can I delegate or let go of?

🌞 Healthy Morning Routine

We explored simple habits that supercharge clarity:

• Movement or breathwork

• Gratitude and reflection

• Clear top 3 priorities

• No phone for the first 30 minutes

📅 Daily Planning

• Time-blocking focus work

• Theme days

• End-of-day reflections

• Tools like Notion, Outlook, Asana, or even pen & paper

“Structure your day with clarity—not chaos.”

🚦 Let Go & Lead

🙅‍♀️ Saying No with Grace

Every “yes” is a “no” to something else. We practiced setting boundaries with kindness and clarity—because protecting your time is protecting your purpose.

🔄 Delegation = Leadership

We tackled the misconception that delegation is “dumping.”
Instead, it’s a leadership skill that:

• Empowers others

• Develops trust

• Frees you for higher impact

One participant put it simply:

“Excellent workshop. Very productive to change life with positive vibes ❤️.”

🌟 Purpose-Driven Time Planning

We ended the session by asking each leader:

“Does your calendar reflect who you truly want to become?”

Everyone created a Purpose-Driven Time Plan, aligning:

• Core values

• Professional goals

• Personal wellbeing

• Boundaries and focus rituals

The message was clear:

“You don’t need more time. You need more intention.”

💬 What Participants Said

This wasn’t just a session—it was a breakthrough.

💬 “Insightful and transformative. Relevant to today’s leadership challenges.”
💬 “The best session I had so far.”
💬 “Excellent. Very productive. Life-changing energy.”
💬 “Thank you guys for making my day.”

As one participant shared:

“I’m finally clear on what I need to stop doing—and what I must start prioritizing again.”

Want to Bring This to Your Team?

This session is ideal for:

• Hospitality leadership teams

• Fast-paced executive teams

• Organizations in transition or growth

• Anyone ready to lead with clarity and intention

📩 Contact Nick Jonsson to book this session